BY-LAWS OF NEW ENGLAND KAYAK FISHING INC., A NOT-FOR-PROFIT ORGANIZATION
ARTICLE I ORGANIZATION
1. The name of the organization shall be New England Kayak Fishing Inc.
2. The organization shall have a seal: Displayed on the bottom of this page.
3. The organization may at its pleasure by a vote of the membership body change its name.
ARTICLE II PURPOSES
The following are the purposes for which this organization has been organized:
New England Kayak Fishing Inc. (NEKF) was formed to make aware and promote the sport of kayak fishing. NEKF provides an educational resource to the community to ensure that people who participate in the sport are aware of the best safety techniques, equipment and protocols possible on and off water. NEKF educates members and the general public on current conservation and environmental issues. NEKF provides a fully interactive online website, seminars, classes and other group building events for the community to promote these issues. The site is supported by it's members. All revenue goes into site operation costs and event costs. All profits go to local charities and charitable causes.
ARTICLE III MEMBERSHIP
ARTICLE IV MEETINGS
The annual meeting of this organization shall be held on the third Saturday of August or in connection with the organization tournament each and every year except if such day be a legal holiday, then and in that event, the board of directors shall fix the day but it shall not be more than two weeks from the date fixed by these By-Laws.
The Secretary shall cause to be mailed to every member in good standing at his email address as it appears in the membership list of this organization a notice telling the time and place of such annual meeting.
The presence of not less than 33% of the voting members shall constitute a quorum and shall be necessary to conduct the business of this organization; but a lesser percentage may adjourn the meeting for a period of not more than 2 weeks from the date scheduled by these By-Laws and the secretary shall cause a notice of this scheduled meeting to be sent to all those members who were not present at the meeting originally called. A quorum as herein before set forth shall be required at any adjourned meeting.
Special meetings of this organization may be called by the president when he deems it for the best interest of the organization. Notices of such meeting shall be mailed to all members at their email addresses as they appear in the membership list at least ten (10) days before the scheduled date set for such special meeting. Such notice shall state the reasons that such meeting has been called, the business to be transacted at such meeting and by whom it was called. At the request of 50 percent of the members of the Board of Directors or 33 percent of the members of the organization, the president shall cause a special meeting to be called but such request must be made in writing at least ten (10) days before the requested scheduled date.
No other business but that specified in the notice may be transacted at such special meeting without the unanimous consent of all present at such meeting.
ARTICLE V VOTING
At all meetings, except for the election of officers and directors, all votes shall be by voice. For election of officers, ballots shall be provided and there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.
At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and directors. At all votes by ballot the chairman of such meeting shall, prior to the commencement of balloting, appoint a committee of three who shall act as "Inspectors of Election" and who shall, at the conclusion of such balloting, certify in writing to the Chairman the results and the certified copy shall be physically affixed in the minute book to the minutes of that meeting.
No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.
ARTICLE VI ORDER OF BUSINESS
All board meetings will be guided using Robert’s Rules of Order.
1. Roll Call.
2. Reading of the Minutes of the preceding meeting.
3. Reports of Committees.
4. Reports of Officers.
5. Old and Unfinished Business.
6. New Business.
ARTICLE VII BOARD OF DIRECTORS
The business of this organization shall be managed by a Board of Directors consisting of 7-10 members including the officers of this organization. At least one of the directors elected shall be a resident of the State of Massachusetts and a citizen of the United States.
The directors to be chosen for the ensuing year shall be chosen at the annual meeting of this organization in the same manner and style as the officers of this organization and they shall serve for a term of 1 year. Candidates will be appointed by the current Board of Directors.
The Board of Directors shall have the control and management of the affairs and business of this organization. Such Board of Directors shall only act in the name of the organization when it shall be regularly convened by its chairman after due notice to all the directors of such meeting.
70% percent of the members of the Board of Directors shall constitute a quorum and the meetings of the Board of Directors shall be held regularly on the third weekend in April.
Each director shall have one vote and such voting may not be done by proxy.
The Board of Directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary.
Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining members of the Board of Directors for the balance of the year.
The outgoing president of the organization by virtue of his office shall be Chairman of the Board of Directors. If at any time this is not possible, the board will elect a current member of the board to hold the designation of Chairman.
A director may be removed when sufficient cause exists for such removal. The Board of Directors may entertain charges against any director. A director may be represented by counsel upon any removal hearing. The Board of Directors shall adopt such rules for this hearing as it may in its discretion consider necessary for the best interests of the organization.
ARTICLE VIII OFFICERS
The officers of the organization for 2014 shall be as follows:
President: Chris Howie
Vice President: Gregg Crisp
Secretary: Don Fields
Treasurer: Brian DiSanto
Officer’s in the organization are voted upon at the annual membership meeting and announced at the yearly tournament. The term limit for all officers is 5 terms (5 years). A term of service is 1 year.
The President shall preside at all membership meetings. He shall present at each annual meeting of the organization an annual report of the work of the organization. He shall appoint all committees, temporary or permanent. He shall see all books, reports and certificates required by law are properly kept or filed. He shall be one of the officers who may sign the checks or drafts of the organization. He shall have such powers as may be reasonably construed as belonging to the chief executive of any organization.
The Vice President shall in the event of the absence or inability of the President to exercise his office become acting president of the organization with all the rights, privileges and powers as if he had
been the duly elected president.
The Secretary shall keep the minutes and records of the organization in appropriate books. It shall be his duty to file any certificate required by any statute, federal or state. He shall give and serve all notices to members of this organization. He shall be the official custodian of the records and seal of this organization. He may be one of the officers required to sign the checks and drafts of the organization. He shall present to the membership at any meetings any communication addressed to him as Secretary of the organization. He shall submit to the Board of Directors any communications which shall be addressed to him as Secretary of the organization. He shall attend to all correspondence of the organization and shall exercise all duties incident to the office of Secretary.
The Treasurer shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization. He shall cause to be deposited in a regular business bank or trust company a sum not exceeding $3000 and the balance of the funds of the organization shall be deposited in a savings bank except that the Board of Directors may cause such funds to be invested in such investments as shall be legal for a non-profit corporation in this state. He must be one of the officers who shall sign checks or drafts of the organization. No special fund may be set aside that shall make it unnecessary for the Treasurer to sign the checks issued upon it. He shall render at stated periods as the Board of Directors shall determine a written account of the finances of the organization and such report shall be physically affixed to the minutes of the Board of Directors of such meeting. He shall exercise all duties incident to the office of Treasurer.
Officers shall by virtue of their office be members of the Board of Directors.
No officer shall for reason of his office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director for receiving any compensation from the organization for duties other than as a director or officer.
ARTICLE IX SALARIES
The Board of Directors shall hire and fix the compensation of any and all employees which they in their discretion may determine to be necessary for the conduct of the business of the organization.
ARTICLE X COMMITTEES
All committees of this organization shall be appointed by the Board of Directors and their term of office shall be for a period of one year or less if sooner terminated by the action of the Board of Directors. Committee chairs can recruit members to help with their tasks, but are fully responsible for those members and for getting their tasks done.
The permanent committees shall be:
Audit Committee - The audit and governance committee is responsible for monitoring the integrity of the financial statements, reviewing budgets and oversee "Inspectors of Election". The audit committee will consist of 1-2 auditors.
Shootout and Event Committee – The tournament and event committee is responsible for organizing, finding sponsors, securing location, securing insurance, ensuring all participants have paid, provided all paperwork and liability forms and planning of any other associated events with the annual Mass Bay Striper Shootout and other NEKF sanctioned events.
Membership committee – The membership committee is responsible for helping with fundraising from existing members, encouraging site members to donate to the site and become voting members and membership building activities such as trade shows.
Content and Web Site Committee- The content and web site committee is responsible for encouraging members to supply articles and other content for the web site. They will also be responsible for keeping the web site fresh and working with the webmaster to plan future growth.
ARTICLE XI DUES
The dues for voting rights of this organization shall be $25 per annum and shall be payable by July 1
ARTICLE XII AMENDMENTS
These By-Laws may be altered, amended, repealed or added to by an affirmative vote of not less than 70 percent of the board members.